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Dohn Community High School

Privacy Policy

This Website Privacy Policy applies to the information Dohn Community High School (“Dohn”) collects through its website https://www.dohnschool.org/ (“Site”). This Website Privacy Policy describes our information collection practices, such as the types of information we collect regarding visitors to the Site (including donors), how we may use, share, or disclose that information. By using this Site, you consent to this Website Privacy Policy and our use of cookies.

Because Dohn is a public institution, some information collected from the Site, including information from our server logs, e-mail delivered to our website, and information collected from Web-based forms, may be subject to the Ohio Public Records Act. This means that while we do not actively share information, in some cases we may be compelled by law to release information gathered from our Web servers.

Information We Collect About You and How We Collect It

  1. Information You Provide To Us

We collect information you provide directly to us. For example, we collect information when you complete a registration or enrollment form, participate in any interactive features, subscribe to a newsletter or email list, participate in an event, survey, contest or promotion, make a purchase, make a donation, communicate with us via third-party social media sites, request support or otherwise communicate with us. Dohn may gather personal information, which is information that alone or in combination, is linked or linkable to a specific person that would allow a reasonable person, who does not have personal knowledge of the relevant circumstances, to identify the person with reasonable certainty (such as, but not limited to, first and last names, home addresses, e-mail addresses, phone numbers) (“Personal Information”). If the Site offers an account or personal profile, we may require that you supply us with Personal Information to set up such an account. We may also collect payment information if you make a transaction, such as a donation or purchase. And, we may collect other information about you, such as demographic information (e.g., your age or gender), or other information you choose to provide. If we combine demographic or other non-Personal Information with Personal Information, we will treat the combined information as Personal Information under this Privacy Policy.

  1. Information We Collect Automatically

We and our third-party service providers (including any third-party content, advertising, and analytics providers) may use a variety of technologies that automatically or passively collect certain information about your use of the Site whenever you visit or interact with the Site. This information (“Usage Information”) may include:

  1. Information about your use of the Site, including your Internet Protocol (“IP”) address, web request, access times, pages viewed, web browser, media access control address (MAC address), links clicked and the page you visited before navigating to the Site;
  2. Information about the mobile device you use to access our Site, including the hardware model, operating system and version, unique device identifiers, mobile network information, browser type, and information about your use of our mobile applications; and
  3. Information collected by cookies and other tracking technologies: We and our service providers may use various technologies to collect information, including cookies and web beacons. This information is not linked to any Personal Information while on our Site. Cookies are small data files stored on your hard drive or in device memory that may help us improve our Site and your experience, see which areas and features of our Site are popular, and count visits. Web beacons are electronic images that may be used in our Site or emails and help deliver cookies, count visits, and understand usage and campaign effectiveness. You can find more information about cookies and how they work at AllAboutCookies.org. A Flash cookie is a data file placed on a device via the Adobe Flash plug-in that may be built into or downloaded by you onto your device. Flash cookies may be used for various purposes, including, without limitation, enabling a Flash feature and remembering your preferences. Flash cookies are not managed by the same browser settings as are used for browser cookies. For more information about Flash and the privacy choices Adobe offers, visit the Adobe’s Flash Player Settings Manager page. Use the options in your Internet browser if you do not wish to receive a cookie or if you wish to set your browser to notify you when you receive a cookie. If you disable all cookies or adjust your Flash privacy settings on your device, some features of the Site may not function properly, and you may not be able to take advantage of all the features of the Site.

We may use Usage Information for a variety of purposes, including enhancing or otherwise improving the Site and our services, and to target content or offers to users. The Usage Information we collect is generally non-identifying, but if we associate it with you as a specific and identifiable person, we will treat it as Personal Information.

  1. Information Third Parties Provide About You

We may receive information about you from third parties and we may supplement the information we collect with outside records in order to provide you with information, activities or services you have requested, to tailor content, to offer you opportunities to become involved in activities that we believe may interest you, and for other purposes. For example, we may collect information about you when you post content to our pages/feeds on third-party social media sites. We may combine the information we receive from those other sources with information we collect through the Site. In those cases, we will apply this Privacy Policy to the combined information.

Advertising and Analytics Services Provided by Others

We may allow third parties to serve advertisements on our behalf across the Internet and to provide analytics services. These entities may use cookies, web beacons and other technologies to collect information about your use of the Services and other websites, including your IP address, web browser, pages viewed, time spent on pages, links clicked and conversion information. This information is anonymous and cannot be directly linked to individual users. This information may be used by Dohn and others to, among other things, analyze and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on our services and other Sites and better understand your online activity.

For example, we may use Google services, such as Google Analytics, to collect data about traffic across our Site, to deliver advertisements when you visit other websites, and to share data about traffic to our website with Google and other Google Analytics program participants. For more information about how Google Analytics collects and processes data, visit How Google uses data when you use our partner’s sites or apps. To opt out of: (i) Google Analytics install the Google Analytics opt-out browser add-on and (ii) Google’s ad serving. You may also want to visit The Network Advertising Initiative for Consumer Opt Out (“NAI”) which provides information regarding targeted advertising and the “opt-out” procedures of NAI members, and the Digital Advertising Alliance Consumer Choice Page (“DAA”) which provides information regarding targeted advertising and offers an “opt-out” by participating companies in the DAA Self-Regulatory Program.

How We Use Your Information

We may use the information we collect about you or that you provide to us, including Personal Information and Usage Information:

  • to enable you to use our Site, and to provide related services and care, including responding to your questions, complaints or comments;
  • to process your donation and, as applicable, create your account or personal profile;
  • to provide you with information, opportunities, or services that you have requested or that we otherwise believe will interest you, including opportunities to donate and other special opportunities from us and our third-party partners;
  • to personalize your experience by tailoring content, recommendations, and opportunities we display to you, both on the Site and elsewhere online;
  • for internal business purposes such as to improve our Site and services;
  • to process information you provide via our Site, including verifying that your email address is active and valid;
  • to provide and deliver the information, products and services you request, process transactions and send you related information, including confirmations and receipts;
  • to process your registration;
  • for billing purposes and to fill your orders—we use credit/debit card information solely to collect payment from you and we use a third-party service provider to manage that processing and to use that information for the sole purpose of processing credit/debit information;
  • to otherwise support students, parents, legal guardians, and/or staff;
  • to monitor and analyze trends, usage and activities in connection with our services;
  • to contact you with administrative communications and, in our discretion, changes to our Privacy Policy, Terms and Conditions, or any of our other policies;
  • to comply with regulatory and legal obligations; and
  • for purposes as disclosed at the time you provide your information, with your consent, and as further described in this Website Privacy Policy.

This Privacy Policy constitutes notice that, via a secure link on the website, we collect student and staff information to allow staff of Dohn to monitor information necessary to ensure proper protocols, procedures, and policies are being followed and to ensure overall efficiency. If Dohn learns of unauthorized access of this secure link, Dohn will comply with all legal obligations, including notification to affected persons, and law enforcement if necessary, and take reasonable measures to assist to contain and remedy the unauthorized accident.

Data Security and Payment Processing

We may allow donations or purchases (“Payment”) to be made via the Site. Payments may be made or paid by debit card or credit card. You may only use credit or debit cards that belong to you or to people who expressly authorize you to use such payment methods. We employ commercially reasonable security methods and technologies to help secure and protect Payment and Personal Information we collect and store from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Access to the information is restricted to personnel with a legitimate business need to access or modify the information contained therein. However, no system can be guaranteed 100% secure. Although we do our best to protect your Payment and Personal Information, we cannot ensure or warrant the security of any information that you transmit to us, or that we transmit to you, or guarantee that it will be free from unauthorized access by third parties.

If you authorize us to collect Payment you agree to pay all charges incurred by you or any users of your account and credit card (or other applicable payment mechanism) at the price(s) in effect when such charges are incurred, including any applicable taxes. We retain the absolute right to accept or refuse any Payment made in any form. We cannot guarantee that a particular product will always be available and, to the extent it is not after purchase, the payment will be refunded to you in a commercially-acceptable among of time.

To maximize security Dohn does not hold any credit/debit card details. Dohn uses PayPal and GoDaddy for payment processing. Since we use a vendor to process Payments made through the Site and to store associated payment data, Dohn does not directly collect such Payment information, nor does Dohn store or have access to credit card information submitted online. Payment information is stored within PayPal or GoDaddy. For further information on PayPal or GoDaddy please visit their website. Your credit or debit card company may conduct security checks to confirm it is you making the Payment.

Each employee who has any responsibility for the operation or maintenance of the Site, or the use of Personal Information maintained in the system, shall be provided a copy of this policy and shall be trained in how to comply with it.

Third Party Content / Links

From time to time, we may link content from third parties, which may include information to events that may include registration and/or payment links. By posting third-party content or allowing third parties to post content on the Site, we are not responsible for the linked or third-party accessible content or for any liability for any event. Dohn has no control over information posted by any third party or of any event marketed on the Site.

Information Sharing

We may share non-Personal Information, such as Usage Information and aggregated user statistics, with third parties in our discretion; for example to target advertisements, to serve our advertisements elsewhere online, and to provide us with information regarding the use of the Site and the effectiveness of our advertisements. Dohn does not sell or share Personal Information with unaffiliated third parties for their direct marketing purposes. We may share the information we have collected about you (including Personal Information): (i) as disclosed at the time you provide your information, (ii) with your consent, (iii) as described elsewhere in this Website Privacy Policy, or (iv) in the following circumstances:

  1. Third Parties Providing Services on Our Behalf

Companies may be engaged by Dohn to perform a variety of functions, such as assisting with donation collection, providing technical services for our Site, etc. Such companies may have access to Personal Information if needed to perform certain functions pursuant to the contracts we have in place with those entities. However, these companies may use such Personal Information only for the purpose of performing that function and may not use it for any other purpose.

  1. Administrative and Legal Reasons

 Dohn reserves the right to use or disclose any information (including Personal Information) as needed to satisfy any law, regulation or legal request, to protect the integrity of the Site, to fulfill your requests, or to cooperate in any law enforcement investigation or an investigation on a public safety matter, to protect and defend the legal rights or property of Dohn, our Site or its users, or any other party, or in an emergency, to protect the health and safety of our users or the general public. Dohn also reserves the right to share registration and enrollment information that is collected to school districts or other third parties as may be required by state law, federal law, and/or school operating procedures.

  1. Social Networking Features

Functionality on the Site may permit interactions that you initiate between the Site and a third-party website or service such as Twitter or Facebook (“Social Networking Features”). For example, our Site may offer social sharing features and other integrated tools (such as the Facebook “Like” button), which let you share actions you take on our Site with other media, and vice versa. Your use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the third party that provides the social sharing feature. The information we collect in connection with Social Networking Features is subject to this Website Privacy Policy. The information collected and stored by the third party remains subject to the third party’s privacy practices. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features. We are not responsible for the republishing of the content found on our blog on other Web sites or media without our permission.

  1. Business Transfers & Transitions 

In the event Dohn goes through a transition (such as a merger, acquisition, bankruptcy or sale of all or a portion of its assets, including, without limitation, during the course of any due diligence process), your Personal Information will likely be among the assets transferred. By providing your Personal Information, you agree that we may transfer such information to the acquiring entity without your further consent.

Family Educational Rights and Privacy Act (“FERPA”)

Your children’s education records will be protected by Dohn as required by the Family Educational Rights and Privacy Act (“FERPA”) and applicable state laws regarding the privacy of student records or personally identifiable information (as defined under FERPA). We will only disclose education records or provide access to them in compliance with FERPA and applicable state laws, and we will require third parties that contract with us and have access to education records to do the same. Dohn will not use personal identifiable information to target a student for advertising, sell personal identifiable information or use personal identifiable information to create profiles about a student (other than for purposes of the student’s education at Dohn) when those activities are prohibited by law. Dohn will require any third party vendors to destroy all personally identifiable information when no longer necessary for the purpose behind the access as required by law. If any provision of this Privacy Policy conflicts with FERPA or other federal or state law, Dohn will comply with the more protective standard for the education records.

Your California Privacy Rights

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your Personal Information to outside parties for use as part of their own marketing without your consent. California Civil Code Section § 1798.83 also permits users of our Site that are California residents to request certain information. To make such a request, please contact us at the phone number or address listed below.

Children Under the Age of 18

Visitors under the age of 18 must obtain permission from their parents or guardians before sending any personal identifying information to any page within the Dohn website.

Children Under the Age of 13

We take reasonable efforts to be in compliance with the requirements of the Children’s Online Privacy Protection Act (“COPPA”). Our Site is not intended to solicit information of any kind from children under the age of 13, and we do not and will not knowingly contact or collect Personal Information from children under 13.

The only Personal Information we may receive through this Site about children under the age of 13 is information provided by the parent or legal guardian or information provided by the child as part of that child’s participation in our education program with consent of their parent or legal guardian. For example, Dohn may collect personal information from children under the age of 13 when Dohn students under the age of 13 use their Dohn account to communicate with us. Dohn student accounts may allow for students to share work, send files from home to Dohn, write to their teachers and turn in class work, among other uses. Dohn requires all parents and legal guardians of students under the age of 13 to review and sign our Technology and Internet Acceptable Use Policy, otherwise such student will not receive or will be denied access to her Dohn account. If a Dohn student chooses to correspond with us through their account or email, we may store, process and/or use the personal information contained therein to communicate with the student and/or her parent or legal guardian, to address technical issues with the student’s account or access to the network, to update our records and perform other administrative functions. We may retain the content of the student’s messages together with their email address and our responses. We may provide the collected information to employees, agents or service providers acting on Dohn’s behalf in connection with the activities described above, but we will only provide those employees, agents and service providers the personal information they need to perform their functions for us. By enrolling a child at Dohn, a parent is consenting to the collection of that information.

If you are a parent or legal guardian and are concerned about the disclosure of personal information about your child that we may obtain via this Site, you may review your child’s personal information, ask to have it deleted and refuse to allow any further collection or use of the child’s information. You can contact us at the contact information listed below.

Our website, products and services are all directed to people who are at least 13 years old or older. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, once verified, we will promptly obtain parental or guardian consent, and in the absence of such consent, will delete the information.

Accessing and Correcting Your Information

If at any time, you would like to review, correct, erase, object to, and/or dispute the information we have about you or if you would like to change your preferences for contacts from us, you can let us know by contacting us at the address below. Dohn will make good faith efforts to implement requested changes in our active databases subject to the applicable laws. Note, however, that we may continue to store information about you as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for a certain period of time. We will endeavor to deal with all requests for access and modifications in a timely manner.

If you would like to opt-out of promotional information from us or unsubscribe from our email list, please use the unsubscribe link at the bottom of our newsletter emails, or contact us through the email or postal address listed below. However, please note that even if you opt-out of receiving marketing communications or donor requests, we reserve the right to send you certain communications relating to notices of changes to this Website Privacy Policy, or similar administrative or transactional messages. These transactional messages may be unaffected if you choose to opt-out from marketing communications.

With your consent, we may send push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.

Links to Other Sites

We may offer links to sites that are not operated by Dohn. If you visit one of these linked sites, you should review their privacy and other policies. We are not responsible for the policies and practices of others.

‘Do Not Track’ Notifications

Some browsers allow you to automatically notify websites you visit not to track you using a “Do Not Track” signal. There is no consensus among industry participants as to what “Do Not Track” means in this context. Like many websites and online services, we currently do not alter our practices when we receive a “Do Not Track” signal from a visitor’s browser. To find out more about “Do Not Track,” please visit All About Do Not Track (DNT).

Use Within the United States

The Site is operated in the United States and is for United States users only. Users outside of the United States are prohibited from using the Site. As such, we are not responsible for any potential violations of privacy laws outside the jurisdiction of the United States.

Changes to Our Privacy Policy

From time to time, Dohn may change this Website Privacy Policy and will notify you of material changes by posting the changed or modified Website Privacy Policy on our Site. We may also provide notice to you in other ways in our discretion, such as through contact information you have provided. Any changes will be effective immediately upon the posting of the revised Website Privacy Policy on our Site unless otherwise specified and your continued use of the Site after the effective date of the revised Website Privacy Policy (or such other act as specified in the revised Privacy Policy) will constitute your consent to those changes. Rest assured, however, that unless we obtain your consent, any changes will not alter how we handle previously collected information, unless otherwise required by law. The date the policy was last revised is identified at the bottom of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this Website Privacy Policy to check for any changes.

How to Contact Us

If you have any questions about the Dohn Website Privacy Policy, or wish to review your information or be removed from our database for mailings, please contact us at: Dohn Community High School: 608 E. McMillan Street Cincinnati, OH 45206; Diana Puppin, Marketing Director: dpuppin@dohnschool.org; 513 281-6100, x1084

Other Policies: Please also see our public records, security, social media and networking, use of electronic equipment, software and copyright, technology and internet use, and personal information systems policies.

[For addition when putting in policy manual: R.C. 1347; 20 U.S.C. 1232g; R.C. 3319.321; R.C. 3301.0716; 15 U.S.C. 6501–6505; Cal. Bus. & Prof. Code §§ 22575-22579 (2004); R.C. 149.43; 15 U.S.C. § 4]

Last date modified 6/5/2018